ATHLETIC FIELDS AND BEACH PERMITTING COORDINATOR (RECREATION LEADER SPECIALIST VII N/C) ID - 11749
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The Department of Parks, Recreation and Marine is seeking qualified candidates interested in applying for a Athletic Fields & Beach Permitting Coordinator position. This position would be required to work weekdays during office hours (8:30 AM - 5:30 PM), including at least two Fridays per month, except holidays. This position will average 28 hours per week .The Department of Parks, Recreation and Marine is a nationally recognized and award-winning organization with 1,100 full-time/part-time staff and a budget of $85 million. The Department oversees facilities and programs that reflect the needs and interests of a culturally diverse community, including: 170 parks with more than 3,200 acres devoted to open space and recreation, 27 community centers, 3 public pools, 6 miles of beaches, and 3 marinas.
The Department provides free and fee-based recreational programs and leisure opportunities, both self-directed and organized, for people of all ages and cultures. Youth programs include free youth sports for ages 5 to 14 serving nearly 10,000 participants annually, summer and vacation day camps, 2,100 recreational and educational classes, sailing and aquatics instruction, teen center activities, skateboarding opportunities, and supervised afterschool and weekend activities at parks and schools. In addition, approximately 12,000 youth participate in non-Department sports leagues that utilize park facilities.
Non-Career employees are allowed a maximum of 1,600 work hours available over a 12-month period, and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions. -
EXAMPLES OF DUTIES
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- Under direction of the supervisor, assists with the permitting of athletic fields, sports, courts, beach volleyball courts, and other beach areas.
- Schedules lighting of sports fields/courts.
- Provides customer service support via phone, email and in-person with permit requestors and continuous user groups.
- Coordinates recurring permits with continuous user groups, including participant tracking.
- Reviews permit requests and generates invoices based on participant roster submissions and/or hourly usage of facilities.
- Processes receipts and handle cash payments for invoices.
- Assists supervisor with field/site visits to observe and report maintenance issues and repairs needed to ensure safety and cleanliness for public use and permit holders.
- Assists with various special events, including coordination of the City's Annual Beach Day to provide beach recreation activities for 1500-2000 youth participants.
- Drives to various park sites to open gates, as well as for offsite meetings and/or trainings.
- Performs other related duties as assigned.
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REQUIREMENTS TO FILE
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MINIMUM QUALIFICATIONS:
- Must meet at least one of the options below:
- (Option A) - Two (2) years (or equivalent 500 hours total) of part-time experience (paid or unpaid) working in recreation or a related field; OR,
- (Option B) - Forty-eight (48) units of college education, including a minimum of eight (8) units in recreation or a related field; OR,
- (Option C) - A combination of education and experience as outlined above.
- Must possess a valid motor vehicle operator’s license.
- Must be able and willing to work weekday evenings and weekends.
- Knowledge of adult sports offered, primarily softball and/or baseball.
- Experience with permit processing and/or cash handling.
- Experience with ActiveNet or other scheduling system.
- Experience performing sports field maintenance is highly desirable.
- Proficiency in the use of Microsoft Word, Excel, Outlook, and Publisher.
- Experience working with children and adults with a wide range of ethnic, cultural, and socio-economic backgrounds is desirable.
- Outstanding customer service and strong organizational skills.
- Excellent written and oral communication skills.
- Ability to work independently and exercise good judgment.
- Experience working with adults with a wide range of ethnic, cultural, and socio-economic backgrounds are desirable.
- Ability to evaluate and improve the Adult Sports experience for participants.
- Ability to effectively communicate.
- Must meet at least one of the options below:
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SELECTION PROCEDURE
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This recruitment will close at 11:59 PM Pacific Time on Wednesday, April 16, 2025. To be considered, applicants must submit an online application. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. For questions regarding this recruitment, please contact (562) 570-3181Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report.
