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Special Events Administrator ID - 11969

POSITION SUMMARY

 

Provides administrative and project support to the Office of Special Events under the direction of the Special Events Program Manager in conjunction with Parks Administration. Serves as a primary office support and public contact for assigned areas. Assists Program Coordinators in coordinating services for City based events. Maintains records, processes payments and deposits utilizing accounting and other financial systems and software (i.e. J.D.E., Microsoft, Excel, Access, etc.). This position is responsible for administrative and human resources functions within the Parks and Recreation department, including but not limited to payroll, accounting, budgeting, and payment processing, purchasing, and contracting.

Department: Parks and Recreation
Salary: $54,974 per year
Posting Type: Announcement
Union: None; this is a non-union position. 
Civil Service Classification: Non-Competitive

 

REQUIREMENTS

General Application Requirements:
You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

  • Applicants must submit a complete application including education, work experience, a resume (if applicable), and completed supplemental questions.
  • Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
    • Click here to view a map of City of Pittsburgh neighborhoods. 
  • A current, valid Class C Pennsylvania Motor Vehicle Operator's License is required to be presented and verified prior to appointment to the position and must be maintained throughout employment.  Written requests for accommodation on the basis of the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources and Civil Service on an individual basis.
NOTE:  The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions.  The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments.  Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).
 
NOTE:  Candidates being considered for employment will be required to submit official transcripts to verify post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh.  Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh. 
 
Qualifying Requirements:
Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.

 

CIVIL SERVICE EXAMINATIONS

If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s).  You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position.  Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.

  • Written:  None required for this position.
  • Performance:  None required for this position.
  • Medical:  None required for this position.

 

POSITION DUTIES

 

  • Monitors and oversees Trust Fund expenditures and revenues; evaluates and investigates unusual discrepancies and submits adjusting entries as necessary.
  • Assists Parks Administration team with human resources and payroll functions.
  • Takes minutes at meetings.
  • Assists with the entry of bi-weekly payroll for the department using the City's Ceridian Payroll program.
  • Acts as a liaison to Parks and Recreation personnel and outside agencies, as requested by manager.
  • Files the necessary paperwork for the administrative office which includes letters, personnel information, etc.
  • Responds to concerns from the general public via in-person engagements, phone calls and/or email.
  • Provides clerical support for the Citiparks Office of Special Events.
  • Handles phone and written correspondence. (Postal mail and e-mail).
  • Performs a variety of record keeping tasks for City, state and federally funded programs, as assigned.
  • Works nights and weekends providing on-site event support as needed.
  • Performs other related tasks and duties as assigned or required.
Click here to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description.
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