131 - Administrative Technician ID - 505
Title: 131 - Administrative Technician
Organization: Internal Auditor
Department: Internal Auditor's Office
Location: Internal Auditor's Office
Rate of Pay: $13.32
Job Summary
The Administrative Technician Part-time is responsible for providing clerical and administrative support to department/ division staff. The class is responsible for file maintenance; responding to public inquiries and requests; mail distribution; inventory maintenance; document preparation; and data entry. The class works according to some procedures under general supervision.
Competencies
• Ethical Practice
• Critical Thinking
• Time Management
• Self-Awareness
• Communication
• Customer Service
• Cultural Awareness
• Trust
• Empathetic
• Technical Accuracy
Key Functions/Knowledge/Skills
• Answers and redirects phone calls.
• Receives and redistributes incoming and outgoing mail.
• Maintain strict confidentiality of information related to daily office operations as required.
• Proficient in Microsoft Office software.
• Performs basic clerical functions such as writing letters and memorandums.
• Manages supplies and purchases.
• Average skills; knowledge of commonly used work routines, rules, procedures, or operations; simple data entry and retrieval.
• Assist in the coordination and documentation of the Audit & Oversight Committee meetings.
• Responds to customer inquiries and requests.
• Maintains and updates the filing system, time sheets and purchase card preparation.
• This is not meant to be an all-inclusive list of duties; additional job duties may be assigned.
Minimum Education & Experience
High school or GED, with one (1) to two (2) years of relevant job experience.
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Special Certifications & Licenses
Valid Texas Driver’s License.
Independence & Judgement
Average judgment: must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of office equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.
Initiative & Ingenuity
Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities.
Supervisory & Responsibility
Does not supervise.
Financial Responsibility
Orders and picks up supplies (usually not more than $200.00); posts transactions but does not directly handle checks or cash; sends invoices for billing.
Level & Frequency of Outside Contact
Infrequent or non-difficult contacts with other people inside and/or outside department; straightforward information exchange, etc.
Physical Demands
Office job with little or occasional light physical effort, may require brief periods of muscular exertion, such as standing, lifting, moving, pulling, pushing, etc. Ability to exert up to 20lbs. of force occasionally to move objects.
Responsibility for Equipment & Property
Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office.
Working Conditions
Office job, no adverse conditions.
Other Requirements
The City of Brownsville requires all employees to successfully pass a Drug & Alcohol test, a physical examination, a Background Check which includes Fingerprinting.
ADA Requirements
The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits
No Benefits.
EEOC Statements
The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
