Human Resource Specialist I/II/III/IV ID - 12696
GENERAL DESCRIPTION
Under general supervision to provide progressively responsible professional level support in one or more human resource (HR) functional areas, including but not limited to recruitment, onboarding, employee relations, benefits administration, compensation management, training and development, labor law compliance, and HRIS administration.
SUPERVISION EXERCISED
The Human Resource Specialist I/II/III position exercises no supervision.
The Human Resource Specialist IV position may function as a lead worker over other Human Resource Specialist staff.
IMPORTANT AND ESSENTIAL DUTIES
Support general employment functions, including recruitment efforts, attending career fairs, screening applications, conducting candidate reviews, coordinating pre-employment testing, managing requisitions, facilitating onboarding processes, and processing new hire paperwork.
Review and update job descriptions to ensure that they accurately reflect the position’s responsibilities and organizational needs, collaborating with department supervisors and managers as necessary.
Provide technical guidance to supervisors and employees on HR policies, procedures, and best practices.
Analyze data and generate reports to support data-driven decision-making.
Maintain and update employee records to ensure accuracy and compliance.
Provide detailed responses to employee and manager inquiries regarding policies, procedures, and benefits.
Assist with training programs to include new employee orientation and hiring training for supervisors.
Implement and support HR programs and initiatives.
Operate a personal vehicle to attend career fairs and other HR-related activities.
Human Resource Specialist IV
Oversee and manage comprehensive HR programs, ensuring alignment with organizational goals.
Monitor trends and changes in employment laws, ensuring organizational compliance.
Accurately interpret and apply policies, laws, and regulations.
Conduct detailed research and analysis to recommend improvements to HR processes.
Collaborate with other departments to address organizational needs.
OTHER JOB-RELATED DUTIES
Perform other job-related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Federal, State, and local employment laws and practices including those related to discrimination.
Effective recruitment strategies, interviewing techniques, and hiring best practices to attract top talent.
HR practices related to payroll, benefits, compensation, recruitment, and training, including I-9 completion, EEO reporting, and ADA compliance, and other relevant employment laws and regulations.
A variety of computer software applications, especially Excel and Microsoft Word as well as various operating systems and HRIS software systems.
Office administration procedures, including the management of daily office operations, organization of office workflows, and coordination of administrative tasks.
Industry-specific online job boards and advertising sources for recruitment.
Skill to:
Provide strong analytical, organizational and communication skills.
Communicate clearly and professionally, both in writing and verbally, with employees, management, and external candidates.
Act as a trusted advisor to hiring managers, providing expert guidance throughout the recruitment lifecycle.
Draft, proofread, and edit HR-related documents with a high level of accuracy and attention to detail.
Manage HR-related tasks efficiently, ensuring deadlines are met.
Ability to:
Maintain confidentiality and handle sensitive employee information with professionalism and integrity.
Plan, manage, and prioritize multiple HR assignments and projects efficiently.
Leverage third-party pre-screening online systems with proficiency.
Apply strong problem-solving and decision-making abilities in HR matters.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
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Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Human Resource Specialist IV
Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Human Resource Specialist I
Experience:
Two (2) years of administrative experience or experience in human resources, recruiting, payroll, benefits, or training is preferred.
Education/Training:
A high school diploma or GED is required.
An associate’s degree in Business Management, Business Administration or a related field is preferred.
License or Certificate:
A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.
Human Resource Specialist II
Experience:
Four (4) years of administrative experience or experience in human resources, payroll, benefits, recruiting, or training is required.
Human Resource Specialist III
Experience:
Six (6) years of progressively responsible administrative experience or experience in human resources, recruiting, payroll, benefits, or training is required.
Education/Training:
A bachelor’s degree in Human Resource Management, Business Administration or a related field is preferred.
License or Certificate:
A HR certification is required; SHRM-CP or SHRM-SCP is preferred.
Human Resource Specialist IV
Experience:
Eight (8) years of progressively responsible administrative experience or experience in human resources, recruiting, payroll, benefits, or training is required.
License or Certificate:
A Human Resource certification is required; SHRM-CP or SHRM-SCP is required.
Special Requirements:
Essential duties require the following physical skills and work environment:
HIPAA Compliance training is required within sixty (60) days of employment.
Ability to work in a standard office environment.
The ability to travel to other work locations and occasional travel outside of the City may be required.
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (< 10% of the time)
Code / Task
_M_ Standing
_E_ Sitting
_M_ Walking
_I__ Lifting
_I__ Carrying
_I__ Pushing/Pulling
_I__ Overhead Work
_M_ Fine Dexterity
_I__ Kneeling
_I__ Crouching
_I__ Crawling
_I__ Bending
_I__ Twisting
_I__ Climbing
_I__ Balancing
_E_ Vision
_E_ Hearing
_E_ Talking
