Part-time Office Assistant ID - 9582
The Office Assistant will provide intermediate level administrative and clerical tasks related to the general organizational operations. This position reports directly to the Human Resources Manager. This position provides all necessary organizational support and is responsible for a variety of tasks.
Summary
- Greet and direct office visitors, answer main telephone system, respond to direct requests for information and/or forward messages to the appropriate staff.
- Maintain Fed-Ex, UPS, Amazon, USPS, and Staples accounts.
- General office duties such as filing, copying, flow of correspondence, etc.
- Ordering supplies, business cards, and name plates as needed.
- Ordering, stocking and maintaining the kitchen supplies and supply room as necessary.
- Coordinate materials for meetings and other activities of the organization.
- Provide meeting support, as needed (e.g., scheduling conference rooms, coordinating food, logistics, scheduling travel).
- Other duties as assigned.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or general education degree (GED).
Minimum of two years office administrative support.
Excellent organizational skills and the ability to excel at details, multi-tasking and working under deadlines required. Must have experience and be skilled in the use of software programs including Outlook, MS Word.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Computer Skills
To perform this job successfully, an individual should have a knowledge of Internet and Power Point software.
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Other Skills and Abilities
Demonstrated ability to be detail oriented, interpret requirements, coordinate interdepartmental activities as a team player, utilize Microsoft Word and Outlook software programs and operate imaging scanning equipment. Must have knowledge of conventional administrative practices.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
