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Legal Secretary ID - 11856

Description

 

The Hennepin County Attorney's Office is seeking to fill a Legal Secretary position in the Child Support division and future vacancies across the department. The legal secretary will provide administrative and clerical support to multiple attorneys. 

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.  
 
Location and hours:
Most positions are hybrid with some being remote. Hybrid positions will be performed both on-site at either the Hennepin County Government Center, 300 South 6th Street, Minneapolis, MN 55487 or at the Hennepin County Health Services Building, 525 Portland Avenue South, Minneapolis, MN 55415 and remote as job duties require. Work hours will be Monday through Friday, 7:30 a.m. to 5 p.m., depending on the division assignment. Remote workers may be required to come on-site 0 to 12 days a year for work meetings, trainings, or for any other reasons that their supervisor may deem necessary (may include additional days for onboarding and new employee training). Supervisors will provide as much advance notice as practicable.

Based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.

About these position types:
These are full-time, benefit earning positions. 
These positions are internally classified as a Legal Secretary.
Click here to view the job classification.

In these positions, you will:
  • Provide legal administrative and clerical support to attorneys in a law office setting.
  • Type, draft, transcribe, proofread, and file correspondence, motions, memorandums, subpoenas, affidavits, proposed orders, appellate briefs, and other court documents with district court and state courts with a high degree of speed and accuracy.
  • Gather, organize, and maintain documents/cases on various court calendars.
  • Input, retrieve, modify, stored information in computerized systems; copy, fax, scan, email, e-file, and distribute documents to respond to a broad range of requests for information; interact in person and by telephone with the public, attorneys, all court personnel, other justice partners, and County Attorney's Office staff.
  • Provide front desk coverage on occasion in addition to providing backup secretarial assistance to others.
Need to have:
Nice to have:
  • Experience:
    • Working in a public law office or court setting. 
    • Supporting multiple attorneys simultaneously.
    • Working as legal secretary. 
    • Preparing civil or criminal cases for prosecution.
    • Preparing and coding appellate briefs for e-filing with appellate courts.
    • Looking up and maintaining information in electronic databases (other than an email system) as a significant part of your job.
    • Filing documents with the courts through the State of Minnesota e-filing and/or e-charging system(s).
    • Transcribing information from CDs, WAV and/or other media files, and handwritten copies.
    • Preparing correspondence using Microsoft Office (Word, Excel, and Access) software on a routine basis; advanced skills in working with Microsoft Outlook and/or a similar email/calendar program.
    • Using databases and performing data entry.
  • Ability to:
    • Accurately type 55 or more words per minute.
    • Exhibit strong organizational and time management skills.
    • Learn quickly and grasp complex information/concepts and apply them effectively when dealing with ambiguous assignments.
    • Interact with the general public and staff members with tact and discretion.
    • Conduct oneself professionally and deal with confidential issues.
    • Meet deadlines and produce accurate work in a fast-paced office environment.
About the department:
The Hennepin County Attorney’s Office is a fierce advocate for justice and equity, pursuing holistic community safety and providing quality legal services through evidence-informed practices and collaborative problem solving.
 
We prosecute crimes with fairness and integrity. We advocate for victims of crime by seeking meaningful accountability and supporting healing. We use preventive and restorative approaches to address the complex root causes of crime and violence. We engage with partners to pursue system accountability. And we provide proactive and innovative legal services in the areas of mental health, child support, child protection, and civil legal representation for Hennepin County to advance the County’s efforts to reduce disparities and enhance the quality of life of our community.
 
About Hennepin County:
Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that reduce disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.
 
Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge - select Guest.
 
Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.
 
Your future. Made here.
 
This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips. 
 
This position may have access to systems or other documentation that contains HIPAA data.

Invitations to interview will be based upon an assessment of education and experience. Final candidates will be required to complete a background check.
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