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TRANSFER LIST - Accounting Technician I ID - 9733

About the Position

 

This posting is for the purpose of Transfer List Placement – Current city of Las Vegas Employees who meet the transfer requirements below:
 

Appointive and Classified Transfer Requirements:  Eligible to apply for transfer opportunities within the same classification in a different department OR a classification previously held if the classification is the same or a lower grade than current classification and employee achieved regular status (i.e. passed probation or qualifying period for classified).

Performs technical accounting activities. Processes accounts payable and cash receipt documents.  Maintains financial records and reports. Analyzes and resolves discrepancies.

Distinguishing Characteristics

This is the entry level class in the Accounting Technician series.  This class is distinguished from the Accounting Technician II by the performance of the more routine tasks and duties assigned to positions.


Supervision Received

Receives general supervision from supervisory or management staff.
 

 

EXAMPLE OF DUTIES

 

Essential Functions:

  1. Performs technical accounting activities; processes a variety of accounts payable and cash receipting documents; reviews for accuracy, completeness and proper authorization within established city policy and procedures.
  2. Organizes, processes, and maintains payment documentation and vendor remittance data; analyzes statements; maintains frequent contact with vendors to ensure accounts are current; researches payment histories by reviewing vendor and customer detail.
  3. Researches discrepancies relating to invoices on hold and/or unentered; and coordinates with Purchasing and Contracts, suppliers and end user to resolve issues between the purchase order, goods received and invoiced, including discrepancies related to pricing, item descriptions, quantity of goods and surcharges.
  4. Researches and resolves issues brought forth by vendors, customers, and city staff regarding incorrect or misrouted payments.
  5. Prepares and provides verbal and written information to vendors and employees regarding reported discrepancies in invoice amounts and the status of payments.
  6. Reconciles and balances daily lockbox deposits; researches and resolves any exceptions.
  7. Processes reimbursement to and payments from city staff; accepts, processes and balances customer payments; prepares deposits.
  8. Enters data into computerized accounting program; imports transactions from various systems daily for check and revenue processing; compares information in different programs and databases and updates records as necessary.
  9. Compiles and prepares memorandums and reports from multiple financial systems and databases; submits request to release checks, when applicable.
  10. Prepares automatic payments of recurring monthly charges. 
  11. Assists with the development of computer generated reports and information; tests the accuracy of the information generated; refers problems to supervisor or designee.
  12. Provides technical assistance to city staff; assists employees in understanding policies, programs and changes.
  13. Responds to inquiries from city staff and vendors; provides information within the area of assignment; resolves complaints in an efficient and timely manner.

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Marginal Functions:

  1. Maintains a variety of automated and manual logs, records and files; receives, sorts, stamps and distributes the mail, paychecks, invoices and billings; performs a variety of record keeping, filing, indexing and other general clerical work.
  2. Works on a variety of special projects as assigned.
  3. Performs related duties and responsibilities as required.

 

MINIMUM REQUIREMENTS

 

Experience:

One year of technical accounting experience, preferably in a government agency.

Training:

Equivalent to graduation from high school.

Additional specialized training in bookkeeping, accounting, automated financial management systems or a related field is desirable.

 

KNOWLEDGE, SKILLS, AND ABILITIES

 

Knowledge of:

Basic modern bookkeeping and accounting principles and procedures.
Basic principles of mathematics.
Modern office methods, practices, procedures, and computer equipment.
Basic principles and procedures of record keeping.
 
Skills in: 

Preparing, examining and verifying a wide variety of financial documents and reports.
Operating a computer including a variety of software programs.
Communicating clearly and concisely, both orally and in writing.
Establishing and maintaining cooperative working relationships with those contacted in the course of work.

Competencies:

Core Workforce Competencies

Professionalism – Demonstrates core values by being honest, respectful and positive.

Effective Communication – Expresses verbal and written thought in a clear and understandable manner.

Customer Focus – Demonstrates genuine concern and satisfies external and/or internal customers based on the CLV core purpose and values.

Adaptability – Able to effectively modify behavior to suit changing workforce demands.

Problem Solving – Solves problems by considering all causes, solutions and outcomes.

Productive Partnerships – Develops, maintains and strengthens partnerships with others.

Technical and Safety Expertise – Possesses a depth of knowledge, skill and ability in a technical (job) area.

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