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Executive Assistant, Amazon Fresh Private Brands ID - 11411

Description

The Worldwide Consumer organization is looking for an Executive Assistant (EA) who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our growing WW Grocery business. This role will be responsible for our WW Amazon Fresh Private Brands and NA Amazon Fresh Online teams in Seattle, WA or Washington D.C.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This role will also be responsible for building organizational mechanisms to ensure the teams are running effectively, across time zones. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.

Both organizations that this Executive Assistant manages are growing with novel challenges. The ideal candidate is someone who thrives in an ever-changing environment while staying steady and organized.

Key job responsibilities

  • Managing complex calendars for 2 Directors, one with WW ownership
  • Managing travel and expense reporting for domestic and international travel
  • We are food-based culture, so this EA will be responsible for organizing taste testing and food-based events
  • Organizing team events and building a positive team rapport
  • Managing seating and creating a positive/inspiring physical environment in our offices
  • Owning agenda and PPT content for Team meetings, including Townhalls.
  • Building mechanisms to organize the broader teams, including keeping track of upcoming mechanisms and offering simplification suggestions
  • Managing our office location requirements, including our Amazon Apollo kitchen with unique security clearance challenges
  • While teams are mostly in Seattle and NYC, these Directors are located in Boston and Arlington. This candidate will require traveling to the East Coast regularly.

A day in the life

  • Calendaring and Travel planning (+ Expense)
  • Team meeting management, including townhalls and Directs meetings.
  • Managing office space
  • Managing confidential information with thought and care
  • Building a positive and energizing work environment

About The Team

Our teams are building the future of our WW Grocery business and span some of our most fun and interesting elements of our Grocery business. Our first team (run by Vera Harrington) is our WW Private Brands team which is responsible for building all our Amazon-owned Food items (Amazon Saver, Amazon Fresh, Happy Belly, Amazon Grocery, Aplenty). This team works across the EU and US and across Fresh + Core. This EA will need to work beyond Fresh.

Our next team is the NA Fresh Online team run by James Bate. This team is responsible for the Online Fresh business, including CX, Delivery experience, and P&L.

Basic Qualifications

Preferred Qualifications

  • Experience leading process improvements
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency
  • Experience working in a WW org

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.


Company - Amazon.com Services LLC

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

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